As an Administrative Assistant, You will:

• Manage complex calendar and scheduling
• Track and help drive completion of key deliverables and follow up on outstanding items
• Manage document repository, wikis and sharepoint sites
• Organize, executing, track action items and assist with managing key events and projects to include: onsite/offsite employee functions, staff meetings, all-hands meetings, operational planning meetings, weekly/monthly/quarterly business reviews and team social events.
• Maintain tracking expense reimbursements, email lists, supply ordering and assisting with new hire setups
• Act as a liaison for direct reports
• Work closely with the leadership team, recruiting and other Executive Assistants to provide support to the organization
• Management of team space, including moves and reconfigurations
• Manage domestic and international travel

Required qualifications :

• Bachelor’s degree
• 6 plus years of relevant experience being an executive assistant
• Proficiency with the Microsoft Office Suite, specifically Outlook, Word, Excel, SharePoint, Visio and PowerPoint

Key behavioural Competency needed to excel in this role-

• Excellent organization, planning, time management and problem-solving
• Highly motivated, organized and able to work effectively with minimal supervision
• Ability to work in a highly ambiguous environment; flexible
• Positive, proactive and able to consistently exercise great judgment
• Ability to handle administrative details independently, while keeping team members adequately informed
• Ability to prioritize and react with appropriate levels of urgency to multiple situations, requests and events that require quick response or turnaround
• High level of integrity and discretion in handling confidential information and dealing with professionals inside and outside the company
• Exceptional written and verbal communication skills, and team-oriented philosophy.