Office Manager
Kyruus
Operations
Boston, MA, USA
Posted on Thursday, May 2, 2024
At Kyruus Health, our mission is to connect people to the right care, in pursuit of our vision: a better healthcare system- one that's transparent and accessible- where everyone gets the care they need. Our values are at the heart of everything we do:
We care deeply – We do the right thing even if it’s the harder thing.
We are fiercely driven – We harness our curiosity to pursue continuous improvement and create simple solutions to complex problems.
We lead with respect – We celebrate the individual traits that make each of us unique and seek out diverse voices to listen and learn.
We are accountable – We do what we promise for each other and our customers.
Here’s what that would mean for you in the Office Manager role.
Care: Ensure the workplace is comfortable and supportive for all employees.
Driven: Seek for ways to streamline office operations and enhance productivity. This could include implementing new project management, software, optimizing, administrative procedures, or finding cost-efficient solutions to office supplies and services.
Respect: Demonstrate respect through promoting diversity inclusion within the workplace, ensuring all voices are heard, and implementing policies that respect individual differences and needs
Accountable: Manage the office budget with integrity, including careful tracking of expenditures, negotiating with vendors for the best rates, and being transparent about financial decisions with upper management.
What you will do in a Office Manager role at Kyruus Health:
- Greet and offer general support to executives, clients and all team members who visit the office.
- Maintain a safe and secure working environment
- Ensure a smooth operation of our multiple offices, daily activities, and oversee the operations networks organization network systems
- Oversee regular maintenance of office equipment and facilities and arrange for repairs.
- Optimize office space to accommodate growth.
- Organize office operations and procedures, including filing systems, order office supplies, and oversee general office appearance and maintenance.
- Coordinate, schedule, conference rooms and catering for individuals or team meetings.
- Manage relationships with vendors, service providers, landlords, office budget, ensuring that all items are invoiced and paid on time.
- Liaise with facility management vendors, including cleaning, catering, and security services.
- Assist with planning in-house or off-site activities, like parties, celebrations, and conferences.
- Manage team security access via building property management and OpenPath.
- You'll be in our Boston office from Monday- Thursday and can work from home on Friday.
How You Can Grow:
- Kyruus Health will bring you through an onboarding process that is both structured and self-guided, designed to enable connection and productivity as you learn more about our company, functions and products. Additionally, we have a culture of feedback, inclusive of our performance review process that provides you with the coaching, resources and opportunities to help you learn and grow with us.
What you will bring:
- 3+ years of experience in a similar type of role.
- Strong interpersonal skills to interact positively with all employees - Customer Service.
- Problem solving and attention to detail to ensure tasks are completed thoroughly and correctly.
- Proven ability to collaborate with employees across all levels of the organization.
- Organizational skills and the ability to multitask to complete a wide variety of tasks.
- Strong written and verbal communication skills to produce reports, assign tasks, accept instructions and handle vendor contracts, among other tasks.
- Flexibility to help team members adjust to new processes should company or office needs change.
- Strong organizational and communication skills.
- Proven ability to succeed in a fast paced environment.
- Ability to work both in a team environment and self directed.
Equal Opportunity Employer
Kyruus Health is dedicated to providing equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender, national origin, citizenship, age, disability, sexual orientation, genetic information. We will not discriminate, in any employment decision, against any individual or group on the basis of race, color, religion, sex, gender, national origin, citizenship, age, disability, sexual orientation, genetic information, or veterans/national guard/military reserve status. This shall be done in compliance with all applicable federal, state, and local laws in every location in which Kyruus Health has facilities.