This job posting is anticipated to close on Nov 18 2025. We may however extend this time period, in which case the posting will remain available on www.careers.jnj.com to accept additional applications.

Description

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Santa Clara, California, United States of America

Job Description:

Johnson & Johnson is hiring for a Business Support Coordinator – Shockwave Medical to join our team located in Santa Clara, CA.

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com/.

Fueled by innovation at the intersection of biology and technology, we’re developing the next generation of smarter, less invasive, more personalized treatments. Ready to join a team that’s pioneering the development and commercialization of Intravascular Lithotripsy (IVL) to treat complex calcified cardiovascular disease. Our Shockwave Medical portfolio aims to establish a new standard of care for medical device treatment of atherosclerotic cardiovascular disease through its differentiated and proprietary local delivery of sonic pressure waves for the treatment of calcified plaque.

Position Overview

The Business Support Coordinator plays a key role in supporting the Business Unit HR (BUHR), Business Support Specialist (BSS), and functional teams within the business by providing administrative and operational assistance across a variety of HR and business processes. This role requires a highly organized and resourceful individual who can effectively manage multiple priorities, communicate clearly, and maintain professionalism in all interactions. The Business Support Coordinator is approachable, dependable, and skilled at providing guidance and information to employees and managers as needed.

Essential Job Functions

Partners with managers, BUHR partners, and agencies to schedule all contractor/temporary employee interviews
Partners with managers to help support the full contractor/temporary employee life cycle (scheduling interviews, onboarding, offboarding, etc.)
Manages, tracks, and organizes all contactor/temporary employee files
Supports the BSS Team with onboarding tasks
Assists with regular employee file audits (job descriptions and resumes)
Manages and maintains monthly monitor slides for the Santa Clara site
Creates and is responsible to maintain purchase orders
Provides onsite assistance to the BSS supporting the Direct Labor group
Coordinate catering for client and office meetings
Accurately track and reconcile HR related expenses on a monthly basis
Professionally communicate, escalate, and follow up on employee inquiries
Create and post flyers to advertise for company events and activities
Responsible for organizing the HR storage room and conducting regular inventory counts
Organize and distribute mail and packages
Other duties as assigned

An internal pre-identified candidate for consideration has been identified. However, all applications will be considered.

Requirements

High school diploma, Bachelor’s degree preferred
Minimum of 1 year of experience as a receptionist or administrative assistant
Excellent verbal, written, and organizational communication skills
Ability to collaborate and communicate with tact and discretion with all levels of the company
Working knowledge of Microsoft Office Suite and Outlook
Experience working with MS Teams, Zoom, and using delivery apps is a plus
Strong time management and organizational skills; ability to self-direct as needed
Ability to identify sensitive and confidential information and maintain confidentiality
Contribute to a positive and innovative work environment
Ability to work in a fast-paced environment while managing multiple priorities
Operate as a team and/or independently while demonstrating flexibility to changing requirements
Employee may be required to lift objects up to 25lbs

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please contact us via https://www.jnj.com/contact-us/careers or contact AskGS to be directed to your accommodation resource.

Required Skills:

Preferred Skills:

Accountability, Administrative Support, Business Writing, Customer Centricity, Data Capturing, Detail-Oriented, Diary Management, Document Management, Filing Documents, Learning Agility, Microsoft Office, Office Administration, Process Oriented, Professional Ethics, Telephone Etiquette, Travel Planning, Typing

The anticipated base pay range for this position is :

$19.35 - $31.15

Additional Description for Pay Transparency:

Subject to the terms of their respective plans, employees and/or eligible dependents are eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance. Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)). This position is eligible to participate in the Company’s long-term incentive program. Subject to the terms of their respective policies and date of hire, Employees are eligible for the following time off benefits: Vacation –120 hours per calendar year Sick time - 40 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year Holiday pay, including Floating Holidays –13 days per calendar year Work, Personal and Family Time - up to 40 hours per calendar year Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child Condolence Leave – 30 days for an immediate family member: 5 days for an extended family member Caregiver Leave – 10 days Volunteer Leave – 4 days Military Spouse Time-Off – 80 hours Additional information can be found through the link below. https://www.careers.jnj.com/employee-benefits

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