• Job title Executive Assistant - Shockwave Medical
• Function Business Support
• Sub function Administration & Secretarial
• Category Lead Assistant, Administration & Secretarial (S4)
• Location Santa Clara / Minneapolis / United States of America
• Date posted Mar 11 2026
• Requisition number R-063652
• Work pattern Fully Remote

This job posting is anticipated to close on Mar 20 2026. We may however extend this time period, in which case the posting will remain available on www.careers.jnj.com to accept additional applications.

Description

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

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Job Description:

Johnson & Johnson is hiring for an Executive Assistant – Shockwave Medical to join our team.

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com/.

Fueled by innovation at the intersection of biology and technology, we’re developing the next generation of smarter, less invasive, more personalized treatments. Ready to join a team that’s pioneering the development and commercialization of Intravascular Lithotripsy (IVL) to treat complex calcified cardiovascular disease. Our Shockwave Medical portfolio aims to establish a new standard of care for medical device treatment of atherosclerotic cardiovascular disease through its differentiated and proprietary local delivery of sonic pressure waves for the treatment of calcified plaque.

Position Overview

The Executive Assistant will provide administrative support to the Vice President, Sales North America and Zone Vice Presidents of Sales in the US. This person will be responsible for completing tasks to ensure accuracy, timeliness, and quality of deliverables. Conducts administrative support to facilitate executive's ability to effectively lead the organization. Communicates with sales employees, management, external business contacts, and vendors in a courteous and professional manner. Organizes and records data to support coordination of presentation materials and other documentations in a variety of formats. Provides meeting planning and scheduling support, coordinating venues, materials, and technology support. Demonstrates Johnson & Johnson’s Leadership Imperatives and Credo.

Essential Job Functions

• Coordination of sales-related internal and customer-facing activities – ensuring effective and purposeful scheduling, and collaborating as needed with others on the coordination of presentations, dinners, and events.

• Provide on-site logistical support as needed during internal and external events, conferences, and sales meetings.

• Manages or assists with special event planning including site selection and/or restaurant identification, coordinating contracts, sending meeting confirmations, preparing and distributing meeting materials, etc., for select Sales leadership meetings (Sales Leadership Meeting, Regional Sales Leadership meetings, National Sales meeting, etc.).

• Coordination of virtual/in-person monthly sales meetings; manage development of slide presentation and materials, provide technical support / help moderate the meetings.

• Manages travel and reconciles expense reports for sales leadership.

• Initiates purchase requisitions submissions, and contract drafting and submissions and new vendor setup/onboarding as needed.

• Assists in preparing budget spreadsheets and tracking expenses for sales organization activities.

• Triage requests, responding or referring issues to others as appropriate; independently and proactively manages administrative functions related to team's responsibilities.

• Composes and manages correspondence on behalf of the sales leadership, especially follow-up and thank-you letters to customers, physicians, Key Opinion Leaders, etc., reinforcing SWAV’s image and professionalism through polished and professional communications and interactions.

• Plans, organizes and manages multiple calendars; works with other support functions, and other key stakeholders/staff to determine priorities and resolve schedule conflicts.

• Responsible for maintaining the sales organization chart for use with key stakeholders.

• Proactively manages special projects. Ensures key stakeholders are apprised of project progress as necessary.

• Additional administrative tasks as needed to support the business.

Requirements

• Five or more years’ experience in a high-level coordinator or event planning role

• BA/BS or equivalent experience

• Ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful & efficient, with a high level of professionalism is crucial to this role

• Experience supporting commercial and sales functions desired; medical device company experience preferred

• Demonstrates expert knowledge of Microsoft applications including Outlook, Word, PowerPoint and Excel

• Adaptable – adapts to changes in the work environment while managing competing demands; is able to deal with frequent change, delays or unexpected events; can work under pressure and will little supervision

• Proactive – highly motivated self-starter, proactive thinker, organized, detail oriented.

• Communicator – advanced interpersonal skills, both verbal and written

• Confident – confidence to interact with senior and executive level management

• Discrete – identify sensitive information and maintain confidentiality with tact and discretion

• Collaborative – contribute to a positive, collaborative, and innovative work environment

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please contact us via https://www.jnj.com/contact-us/careers or contact AskGS to be directed to your accommodation resource.

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The anticipated base pay range for this position is :

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