Space and Facilities Administrator

Location: New York, NY

About Syllo

Syllo is defining the Litigation AI category. We are the first unified platform designed to autonomously manage the entire litigation lifecycle end to end. Founded in 2019 by a team of litigators and engineers, Syllo enables legal teams to securely harness the power of AI across any matter, regardless of complexity or scale. Our technology supports Fortune 500 companies and AmLaw 200 firms in managing their most complex litigation portfolios. Awarded ILTA Transformative Project of the Year and ALM eDiscovery Technology of the Year for 2026, we are the market leader in enterprise grade litigation AI. Backed by top tier VCs, we empower enterprise legal departments to move faster, mitigate risk, and push the boundaries of what technology can achieve.

About the role

Build exceptional workplace infrastructure and manage logistics for our growing hybrid team.

This role manages Syllo’s physical office footprint, corporate logistics, and workplace infrastructure. Based in New York City, you will oversee day-to-day facilities operations for our local office while managing workplace logistics that support both in-office and remote team members nationwide.

You will manage real estate and service vendor relationships, and keep our corporate compliance documentation up to date (including state filings, change of address registrations, and localized entity records).

We are looking for an organized, proactive operations administrator who takes pride in creating seamless workplace experiences and rock-solid corporate logistics.

What you will do

• Run daily NYC workplace operations: Manage the physical NYC office footprint, maintaining a welcoming, productive, and well-equipped environment for local team members and visitors.
• Oversee real estate & vendor relations: Manage relationships with property management, maintenance crews, office vendors, and logistics partners to ensure high service standards.
• Maintain corporate compliance & filings: Keep corporate registration documentation organized, including state business filings, address updates, and localized entity records.
• Support company events & culture: Assist with local event execution, team gatherings, offsites, and office hospitality to foster a vibrant team culture.

What you bring

• Workplace operational care: Dedication to building clean, productive, and inviting physical work environments.
• Vendor management confidence: Comfortable negotiating service contracts, evaluating vendors, and holding partners accountable to quality standards.
• Compliance thoroughness: Careful approach to managing state records, official registrations, and administrative filings.
• Welcoming presence: Friendly, proactive communication style that makes onboarding and office visits seamless for everyone.

Experience and qualifications

• 3+ years in workplace management, office administration, corporate facilities, or operations logistics in a fast-paced environment.
• Familiarity with managing vendor contracts, office space maintenance, and basic state/entity business compliance records.
• Located in the Greater New York City area with the ability to work on-site in a hybrid capacity.
• Bachelor's degree or equivalent practical experience in business administration, operations, or hospitality management.

Total rewards and benefits

At Syllo, we believe in taking care of our team so they can focus on building the future of legal tech.

• Compensation: Competitive base salary + equity options. Range: $100K-$120K
• Benefits: Medical, dental, vision, and voluntary insurance options. Vacation, sick leave, and paid holidays. Access to benefit counselors and fitness class reimbursements.
• Growth: Annual learning and development budget and real career growth in a fast-scaling organization.

Equal opportunity employer

We celebrate diversity and are committed to creating an inclusive environment for all employees. We provide a fair and accessible hiring process. If you require accommodations during the application or interview stage, please let us know.